Please keep brief for e-ticket legibility

1 or 2 sentences. This appears under the image in the What’s On Listings page

Specify where your event is taking place. After a venue is specified, it is not possible to change it without repeating the box office admin. We can give a generic ‘Dartington Trust’ but you will then need to use signage to let your bookers know where to go on arrival. Signage is not BO responsibility.

You can check with Production Team or Finance Team if unsure

Is there a mix of in person and online audience / is the whole event online only? If there is an online element, please provide the Zoom link now or confirm that you have arranged for it to be sent to bookers prior to the event

What is the suggested age suitability If it’s a Family event, can children be left and will they be supervised by DBS checked staff, or must they be accompanied by an adult 18+? Do bookers need to bring anything eg. their own seating? Is there an interval are refreshments available?

eg. Flashing light / offensive language / sexual or distressing content warning

Please include both days and dates

Please read our default outline below before entering your pricing structure. You can liaise with the Box Office Manager before submitting this form to discuss. NB: If there is a ticketing structure that means you need to limit how many of one type you can sell, or any complex/bespoke ticketing structures, more time will be needed to set this up so please allow 2-3 weeks Concessions are not usually offered because we encourage Dartington Membership instead. We normally have a standard full price ticket and where relevant, a child priced ticket. Child prices need to be age specific, eg. Under 16 / Under 12 etc. We can do Family Tickets but please liaise with the Box Office Manager to ensure your idea will work. We encourage Dartington Membership which entitles members to 10% off full price tickets. We can offer Dartington Staff 25% off full price tickets, and offer Dartington Volunteers a discount, both encouraged but at your discretion. If you prefer offering concession prices eg for people in receipt of state benefits / full time students, please liaise with the Box Office Manager who can also tell you about more unusual pricing eg. Pay What You Can structures.

If your event is classed as educational, it could be exempt from Tax. Please find out for certain rather than assuming as there needs to be a teaching element to it and there are laws around it we must adhere to.

If you’re submitting this form we assume your event can go on sale asap. Let us know if you need to stop selling in advance of the event date

The Production Team can guide you on capacities and Fire Regulations which affect venue capacity. For Box Office purposes, please give the maximum number of tickets to be sold, but also state here whether any of those should be held back for artist comps / press etc

Let us know if you’d like customers to provide useful info eg. Access Requirements, Dietary Requirements, Car Registrations.

We’ll use this under the event title and over the main image so need it to be very short and enticing

This will promote your event so include enticing copy and promotional information. As well as the event description, you can include artist biographies / company information, reviews, links to other relevant websites etc It is essential that your copy is carefully proofed and edited before submitting this form

Please provide info about any food and drink offer so we can promote it on the web page. Please also specify whether bookers can bring their own refreshments or if the only food and drink permitted is our own – we need to make sure we cover ourselves by informing bookers about this when booking opens

Current procedure is that no commission is charged between our own departments and our own programming. Commission is charged for partnerships like Dartington Community Choir and Dartington Playgoers, and other external clients. This should be factored into your own contracts with artists and clients.